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Articles of Association
of

Deutsch-Nigerianischen Kulturverein

§ 1

Name, location, fiscal year

 

The association bears the name "Deutsch-Nigerianischer Kulturverein" with the
word "e.V." after the entry in the register of associations.

 

It has its headquarters in Witten.

The fiscal year is the calendar year.

 

§ 2

Purpose of the Association

 

Object and purpose of the association is to promote cultural, social, friendly and
sporting relationship between the people of Nigeria and Germany.

 

The association seeks to promote in all fields of culture and international understanding.
this is the main Purpose of the Statute, also in particular through events, publications
and to implement the posibility of a personal encounter with notable personalities.

 

The association pursues exclusively and imminently all forms of charitable purposes
within the sub-section of "tax exemption" of the german tax laws, and by no means of
political or commercial purposes.

 

The Association is selflessly active, it does not pursue primarily its own objectives.
All incoming funds and funds of the association may only be used for statutory purposes.
The association's members does not receive any form of monetary allowances.

 

He may not benefit from expenses which are alien to the association's purpose or to
receive disproportionately high remuneration.

Admissible, however, as compensation to individual members the chance to vote on the board.

 

§ 3

Membership

 

Membership is open to all natural and legal persons who are ready to conform to the
Organisation's purpose of establishment as stated in the statute.

 

The membership takes effect after a sent and delivered written application, and after the
majority of the Board has consented. In case of a rejected membership, the general assembly can be summoned for a final decision.

 

 

Membership is terminated by a written notice to the Board. the Notice can only be given
with a four-week period of effect and becomes effective at the end of the year.
Membership may also be terminated by the dissolution of the association.

The Board may, by a majority of all votes decide to exclude a member if the member's

·         Reputation or interests of the association into disrepute or acts contrary to its interests;

·         the obligation of membership, despite two reminders will be hurt with the
threat of expulsion;

·         Another important reason exists

 

The membership ends in these cases, with resolution of the Board

 

Against the Board decision, the member may request in writing within four weeks
after notification of the decision, giving reasons, for a decision by the General Assembly.

 

In this case, the membership is suspended pending the decision by the General Assembly.

 

§ 4

Honorary Membership

 

Honorary membership may be proposed by the board to a citizen who has contributed 
to the German-Nigerian relationship or the associtaion's special services.
The general assembly decides on the proposal after obtaining the consent of the beneficiary.

 

Following the result of the decision of the general assembly, the beneficiaries will be
listed as honorary members. Honorary membership by rights of membership are free from dues.

 

§ 5
Membership Fess / Contributions

 

For natural persons the membership fee for a single person € 30.00 per calendar
year. Families pay a family membership fee of € 40.00 per calendar year. Families in
this sense are spouses or two persons living together as husband and wife and their
children under the age of 18. The membership fees will be collected quarterly by direct
debit or direct by the treasurer.

 

The further determination of the membership will be decided by the General Meeting
by a simple majority.

 

In severe cases, the Board may exempt persons from payment.

 
 

§ 6

Association bodies

 

The bodies of the Association are the Executive Board and the General Assembly.

The association is represented by the Executive Board.

This in turn may give the chairman or the vice-chairman in writing to the exclusive
power of attorney.

 

§ 7

The general assembly

 

Be conducted in any first half of a calendar year must be a general meeting as an AGM.

 

The Board invites you this in writing stating the agenda with a load limit of at least
two weeks. Applications to the agenda are sent to the Chairman in writing with
a brief explanation of the issue six days before the event.

 

This agenda/s must imediately be taken into recognition by other board members. 

 

The incumbent members in addition to elsewhere in the statute designated tasks the
 following measures:

 

A.      Receipt of the annual report, the reports of the Treasurer, the auditors
and managers

B.      Discharge of the Board, the treasurer and auditor

C.      Election of the board and two auditors

D.      Election of members of an expanded Board of Directors

E.      Establishment of membership fees

F.      Counseling and make decisions relating to applications made correctly

G.     Resolution on amendments to the Statute

 

At the meeting each member present has one vote. Voting performance for individuals
not present at the meeting are not allowed.

 

When taking decisions decided by the majority of members present. In the case of
a tie the motion/agenda in contest is automatically nulified. It can be repeated oncemore 
in this meeting again.

 

Decisions on amendments to the Statute, including dissolving the Association
require a majority of two thirds of members present.

 

An extraordinary general meeting may, upon written request of one third of the
members stating the purpose or by the Board in compliance with the form and time
limits of a general meeting be convened.

 

 

Based on the resolutions of the General Assembly, the Minutes must be kept
and signed by the the first President and the Secretary. The secretary shall keep
the records in sorted order. The the protocols are sorted according to the members in
an appropriate manner, e.g through a notified by placard. Decisions that assign new
obligations to members or to change the statute, must be communicated to the
members by normal post. The descision and information must be sent to the last known
address of the members. The same applies to the process of exclusion and reminders.

 

§ 8

The Board

 

The Board consists of the following persons:

 

A.      the Chairman

B.      the / Deputy Chairman

C.      the / the secretary in

D.      the Vice secretary in

E.      the / the Cashier

F.      the Vice Cashier

 

Authorised Representatives according to general law, § 26 BGB, are the chairman
or his deputy, together with one other board member.

 

The cashier and the president are permited spend up to an amount of 255.65 €  in case
of a 
legal responsibility. Expensis above the permited amount, must be descided by the Board

 

The term of office of the Board shall be four years. Re-elected. One can only be voted
 out of the board in its entirety by a majority of 2 / 3 vote and only for good cause.
After the election defeat has a new election to take place immediately.

 

At least one of the board members must be of a Nigerian nationality or descent.

 

The Board has a quorum if more than half of its members are present at aproperly
convened meeting. A meeting is accepted as properly convened, when the chairman or
the deputy or two board members, all board members have invited in writing or verbally
by naming the agenda in an emergency, or have. Decisions have to be recorded and
communicated to the absent board members in writing immediately. Decisions on
approval of the board members can also be taken by telephone or in other forms of communication.

 

The Board meetings are chaired by the Chairman or the Deputy.

 

Resolutions require a majority of the participating board members

 

The Board may provide a work order, and can generally be made retroactively to the
incumbent directors in each of the rules on the decisions and meetings.

 

When a board member Leaves, the Board may unanimously appoint one member to the
next meeting with the Commissary to perform its operations. This does not apply
to the retirement of its chairman. should the chairman retire's before the end of his term
in office, a new election must be conducted for the remaining office term without delay. 
 

The Board informs all members also, apart from the general meeting at least once a
year on the association's activities and major decisions through circulars.

 

§ 8 a

Cultural Committee

 

A Cultural Committee consists of 5 members and should be elected for 2 years.
Their task include: The organisation and conduction of cultural festivals in cooperation
with the Board. The Cultural Committee is not a part of the Board.

 

§ 9

The Extended Board

 

The General Assembly can appropriate persons who are proposed by the Board from
among its members, or appointed to the expanded Board. The Extended Board consists
of up to six people. He advises the Executive Board on all aspects of association's activities, and and may be invited to its meeting in that capacity. The Extended Board may adopt it's own rules of procedure and elect a chairman as a spokesman.

 

§ 10

Elections

 

The elections at the General Meeting may be coducted by raising of hands. When there are several nominations to be made, the voting shall be by ballot. In a tie vote, a runoff election must be made. If unavailable, a member may exercise his right to vote with a written power of attorney to a board member. The choice of the entire Board is admissible in an election process.

 

§ 11

Cash audit

 

Two members from the general assembly shall be elected as auditors for a term of two years. They must not be members of the Board.

In other cases, the formal and general rules such as for the election of the board applies.

The auditors have the right and the duty to monitor the treasury business of the
association and to a minimum, an annual cash audit.

 

The result of their work shall be communicated to the general assembly orally and in writting as an annexed protocol.

 

                                                                     § 12

Liability

 

The association has complete liability of it's funds. Board members are exempted,
except in cases of intentional or gross negligent conduct, from all liability.

The association has the responsibility of securing a complete and appropriate liability insurance.

 

§ 13

Dissolution of the Association

 

Should the association at a general meeting convened for this purpose,
pass the resolution to disolve the association, the act of dissolution shall be conducted
by the serving Executive Board Members remaining in office.

 

With the dissolution of the association, the association's assets shall be donated to the
International Red Cross with the purpose of financing thereof exclusively
humanitarian missions in Nigeria.

 

§ 14

Effectiveness of the Statute

 

This Articles of Association takes effect after the signatures of all founding members at
the inaugural meeting in Witten.

 


on
With Effect

 

 

 

Witten, 27 August  1995

 

 

The founding members: